To add an ACH Payment:
Select the ACH Tab and choose the Create Payment option from the list presented. The Create Payment page is displayed.
Select the manner in which this payment is to be created by clicking the radio button next to the appropriate field. The fields are:
|
Use Existing Profile (default) |
Create the payment utilizing an existing profile, to which the active user has access. |
|
Create New |
Create Payment (One-time/Free Form) without using a Profile |
|
Import From File |
Create the payment by importing the data from an external file. |
Use Existing Profile
If the Use Existing Profile option is selected, complete the following steps:
Click 
at the right of the Profile field
to display the list of available Profiles. Click
on the appropriate profile name (for the payment being created) to auto-fill
the field. The remainder of the fields are populated
based on the selection made.
Click 
to proceed. The General tab is displayed. The
information contained in the selected profile auto-populates the static
fields on this page.
General Section
In the Effective Entry Date
field, enter the date on which the transactions contained in this payment
should settle in their respective receiving accounts. Click
to use the browse date function to select an appropriate date for this
field. You may accept the date which is defaulted
if it is appropriate for the processing of this payment. The
remainder of the fields on this tab are auto-filled, based on the information
contained in the profile selected in step 2 of these instructions.
Transaction Section
Click + on the Transaction bar to expand the section to display the transactions. Click - if the transactions are not to be displayed. The information displayed is based on the profile selected in step 2 of these instructions. You may complete the create process if the payment is ready for submission by clicking the Save button.
The Transaction Statistics fields display
recap data about the transactions contained it the selected payment. It
shows the number of live transactions in the payment, and the credit and/or
debit $ totals for those transaction. This information is displayed by
default. If you wish to hide the statistics, click
.
To re-display the data, click 
.
If the Amount ($) of a transaction/transactions are to be edited for this submission, make the changes for a selected record in the Amount column.
If there are transactions in this payment
that you wish to hold from payment during this payment cycle, change the
Status of those transactions by clicking at the right of the Status field to display
a list of appropriate options, and choosing Hold. Those
marked as held will not be included in this payment.
You may also mark selected transactions to be prenoted, if required, by following the same steps outlined above, but substituting the Prenote option. When saved, the system will create and process a prenote transaction for those so marked, placing the transactions on prenote hold for 6 business days. These transactions will not be included in the live payment being processed.
Or use one of the automatic update options
Quick Update, Manual Update, or Status All, to assign new values for dollar
amount, or status.
Quick Update
Manual
Update
Status
All
The above noted edits (steps 8-10) can be
performed for each record while in the Transaction Summary list. If multiple
fields of a single transaction are to be edited, it may be easier to click
to access all of the fields associated with the selected transactions,
make any necessary edits.
If addenda is to be added to this transaction, (PPD, CCD, CIE), enter that information in the Free Format Addenda field.
Click 
to complete the edits and return to the
Transaction list. Click 
to return to the summary without saving edits.
In addition, you may add transaction data from another source by following the instructions for import which follow.
Note: If
the payment being added is of a type that requires formatted addenda (Tax,
Child Support, CTX, etc.), be sure to complete/review the attached addenda
by clicking the Addenda button at the far right of the selected record.
Tax Addenda Page
Child Support Addenda Page
Automated Enrollment Addenda Page
CTX Addenda Page
To import transaction data into this payment, continue with the following:
Before attempting to import data, be sure that the appropriate import file mapping (comma separated or fixed-width) has been set up based on the format and record position of the data in the file being imported. If importing a file in NACHA format, an import mapping is not required. Refer to the following topics for details on setting up File Mappings:
TIP: Transactional data imported into a payment are valid/active for this submission only. If you wish the changes to be a permanent addition to the database, complete the import as an edit to the appropriate profile. Refer to Import Transaction - Profile Help topic for information regarding this option.
Click 
to access the Import dialog.
In the Select File To Import field, enter the path (location) and file name of the file to be imported. You may use the Browse... button to locate the file path and name.
Click at the right of the Select
Import File Mapping field to display the list of available file mappings.
Click on the appropriate mapping for this file/import.
The mapping setup (if other than NACHA format)
must match the content/format structure of the file being imported.
Click OK.
The system will access the designated file, and
queue the records for processing during the next running of Import Event
(scheduled and maintained by your financial institution) and write the
transactions to the payment. Once the Import Event
runs at your financial institution, the transactions will be validated,
and then written to the payment. If any errors
are discovered during the validation process, you will be notified on-screen
of the errors found. If you have questions regarding
the scheduling/timing of the Import Event, please contact you financial
institution representative.
The selected payment will be assigned the status Import until the event has completed processing the
records. Be sure to check the Transaction tab after
the processing is completed to verify the transactions in the payment
being generated.
Click the Transaction tab again to review the items imported. If because of validation issues, the data may not be imported, a message explaining the problem(s) with the incoming file will be displayed on the screen, giving you the options of correcting the errors in the incoming file, and trying the import again.
Values assigned to transactions contained in a payment may be updated in a number of ways. The options include the use of the file import functionality described above, or by means of the Quick Update, Manual Update, and Status all options which are described later in the instructions.
To Automatically Update Transactions via an external file
Before attempting to update data using this external file method, be sure that the appropriate import file mapping (comma separated or fixed-width) has been set up based on the format and record position of the data in the file being used for update purposes. If using a file in NACHA format, an mapping setup is not required. Refer to the following topics for details on setting up File Mappings:
Click to access the Import dialog.
In the Select File To Import field, enter the path (location) and file name of the file to be imported. You may use the Browse... button to locate the file path and name.
Click at the right of the Select
Import File Mapping field to display the list of available file mappings.
Click on the appropriate mapping for this file/import.
The mapping setup (if other than NACHA format)
must match the content/format structure of the file being used for the
update.
Select the Update radio button.
Click OK. The system will access the designated file, and run the update routine, finding matches in the input file to transactions contained in the payment, and updating the appropriate records.
When the update is competed, be sure to review
the Automated
Update Report
by clicking 
.
You may choose to Update
transactions contained in a payment by accessing one of the update Icons
located in the toolbar. Select:
Quick Update
Manual
Update
Status
All
Click Save to complete the process. The payment will be queued for approval, or if no further approval is required, for processing by your financial institution.
Create New (Create One-time/Free Form Payment Without a Profile)
This option is generally used for one-off payments, those that are submitted one time, and are not likely to be needed again. If the Create New option is selected, complete the following steps:
Click the radio button next to the Create New option to display the appropriate Select Profile page.
Click at the right of the Payment
Method
field to display the list of available Payment Methods. Click
on the appropriate method (for the payment being created) to auto-fill
the field. Payment Methods contain processing information
that tells the system how to handle the payment being created.
Click at the right of the Payment
Type
field to select from the dropdown presented, the value appropriate for
this payment.
The cutoff time displayed is determined by the bank, and determines when the processing window for this payment closes for the business day
Click to proceed. The General Section is displayed. Some
of the information contained in the screen is auto-populated based on
selections/entries made in earlier steps, or are static and stored in
the system.
General
Payment Information Section
Click at the right of the Account field and select
the "pay from" account for this payment from those presented
in the dropdown. If only one account is available,
that account is auto-populated in the field. The
value in the Company field is determined by the account selected, and
can not be edited.
Enter the Company Entry Description in the field provided.
The Discretionary Data field is only used if instructed to do so by your bank.
Processing Information Section
In the Value Date (Effective Entry Date)
field, enter the date on which the transactions contained in this payment
should settle in their respective receiving accounts. Click
to use the browse date function to select an appropriate date for this
field. You may accept the date which is defaulted
if it is appropriate for the processing of this payment. The
remainder of the fields on this tab are auto-filled, based on the information
contained in the profile selected in step 2 of these instructions.
Transactions
Transactions Section
The Transaction Statistics
fields display recap data about the transactions contained it the selected
payment. It shows the number of live transactions
in the payment, and the credit and/or debit $ totals for those transaction.
This information is displayed by default. If you
wish to hide the statistics, click . To re-display the
data, click .
The Transaction Summary is a listing of the transactions currently assigned to this payment. If there are no transactions yet assigned, the summary is empty.
Click 
to access the fields required to add a transaction
to the payment.
In the (Receiver) Name field, enter the name of the entity to which the action initiated by this transaction will be applied.
Enter the Identification Number of the entity entered in the Receiver ID field.
In the (Receiving) Account Number field, enter the receiving account number (the account held by the entity entered in the Name field.
Click at the right of the Account
Type Role field, and select the value that represents the type
of account (Checking, Savings, etc.) to which this transaction will settle.
Enter the receiving financial institution's RT (Routing Transit) number in the Receiving RT Number field.
If Payment Method is CCD - Corporate, the
Transaction Type field is displayed/active.
The value in this field determines if the action
initiated by this payment is a debit or credit (to the receiving account).
Click at the right of the Transaction Type field
to select the appropriate type, either Credit or Debit, from the list
presented. If
the Profile Type is Direct Deposit, or Cash Disbursement, the Transaction
Type defaults to Credit if Preauthorized Debit or Cash Concentration,
the Transaction Type defaults to Debit, and the field is not active.
In the Amount field, enter the dollar value of the transaction being added. You may enter 0.00 if the amount for the transaction being added is changed each time a payment is created from this profile. In the case of Tax payments, this field is auto-calculated, based on the dollar amount(s) assigned in the addenda associated with the transaction.
If this transaction is to contain Addenda, additional information that will instruct the receiver as to what the payment is for, enter that data in the Free Format Addenda field.
Note: If
the payment method selected is one requiring the set up of formatted addenda
(Tax, CCD+, NOC, Return, etc.) click the Addenda
button at the far right of the transaction record to access the appropriate
Addenda page.
Tax Addenda Page
Child Support Addenda Page
CTX Addenda Page
IAT Addenda Page
IAT NOC Addenda Page
IAT Return Addenda Page
If the payment method payment
type selected is IAT the transaction and addenda pages are combined.
IAT Transaction/Addenda Page
Click
the box next to the Hold Zero $
field if this transaction is to be set up with no dollar amount, and you
wish it held from the payment.
Import Transactions
To import transaction data into this payment, continue with the following:
Before attempting to import data, be sure that the appropriate import file mapping (comma separated or fixed-width) has been set up based on the format and record position of the data in the file being imported. If importing a file in NACHA format, an import mapping is not required. Refer to the following topics for details on setting up File Mappings:
TIP: Transactional data imported into a payment are valid/active for this submission only. If you wish the changes to be a permanent addition to the database, complete the import as an edit to the appropriate profile. Refer to Import Transaction - Profile Help topic for information regarding this option.
Click
to access the Import dialog.
In the Select File To Import field, enter the path (location) and file name of the file to be imported. You may use the Browse... button to locate the file path and name.
Click at the right of the Select
Import File Mapping field to display the list of available file mappings.
Click on the appropriate mapping for this file/import.
The mapping setup (if other than NACHA format)
must match the content/format structure of the file being imported.
Click OK.
The system will access the designated file, and
queue the records for processing during the next running of Import Event
(scheduled and maintained by your financial institution) and write the
transactions to the payment. Once the Import Event
runs at your financial institution, the transactions will be validated,
and then written to the payment. If any errors
are discovered during the validation process, you will be notified on-screen
of the errors found. If you have questions regarding
the scheduling/timing of the Import Event, please contact you financial
institution representative.
The selected payment will be assigned the status Import until the event has completed processing the
records. Be sure to check the Transaction tab after
the processing is completed to verify the transactions in the payment
being generated.
Click the Transaction tab again to review the items imported. If because of validation issues, the data may not be imported, a message explaining the problem(s) with the incoming file will be displayed on the screen, giving you the options of correcting the errors in the incoming file, and trying the import again.
Click 
to register your entries bring up a blank
screen to add another transaction. Click 
to
add this transaction and return to the Transaction Summary. Click
to return to the summary without saving your entries.
Click 
to send this transfer/payment to the next
step in the process (to the Approve Queue if required, to the bank for
processing). Click 
to submit this transfer/payment, and use
the information contained there in, to add a profile to the system. The
resulting profile may be used in the future to create a payment. Click
to quit without submitting the payment/transfer.
Import From File
This option allows users to import batch and transaction data into the system from an external file, and therefore requires that all the information (Sending and receiving) be available in the file being imported to ensure that the payments created using this option are complete and valid when submitted for processing.
Before attempting to import data, be sure that the appropriate import file mapping (comma separated or fixed-width) has been set up based on the format and record position of the data in the file being imported. If importing a file in NACHA format, an import mapping is not required. Refer to the following topics for details on setting up File Mappings:
TIP: Transactional data imported into a payment are valid/active for this submission only. If you wish the changes to be a permanent addition to the database, complete the import as an edit to the appropriate, existing profile under the Maintenance tab. Refer to Import Transaction - Profile Help topic for information regarding this option.
Click the radio button next to the Import From File option.
Enter the path and name of the file to be imported. You may use the Browse button to find the path/location of the file being imported and to auto-fill the File Name field.
Click at the right of the Payment Method
field and select the value from the dropdown list that is appropriate
for this payment.
Click at the right of the Payment Type
field and select the value from the dropdown list that is appropriate
for this payment.
Click at the right of the Select Import File Mapping
field and select from the dropdown list, the mapping that matches the
format of the file being imported.
Click to proceed. The Create
Payment screen is displayed.
Click at the right of the Account
field, and select from the dropdown, the pay from account for this payment.
The field is auto-filled.
Enter the Company Entry Description appropriate for this payment.
Enter a value in the Discretionary Data field if instructed to do so by your bank.
Select the Effective Entry Date for this payment.
Click to proceed. The import
of transactions is a process that occurs on a schedule established by
your bank. When the Submit button is clicked, the
system displays the following message:
"Please check back for import status after the scheduled processing
time, as established by your financial institution, has elapsed"
Status of the import may be reviewed in the ACH Summary. From
that location, once the import has completed successfully, the data may
be reviewed and approved for use.
Use the following links to access information about specific Payment Types.