The ACH (Automated Clearing House) payments module provides you with the tools necessary to complete a host of electronic funds transfer activities. For payment relationships that are ongoing, begin the process by setting up ACH Profiles. A profile contains static data about payment relationships. Data set up in a profile is stored in the database, and is called upon when creating an individual payment for submission to your financial institution.
The system supports the ability to create one-time payments without first creating a profile, for those payment events that are not based on ongoing relationships, and will be used only once.
In addition, import functionality exists which can make the creation of profiles and/or payments a less manual process, thereby eliminating many key stroke errors inherent in the key entry of data, and making the set up of profiles and creation of payments much faster and more stream-lined. The system imports data from a variety of file formats, including CSV (comma separated value), fixed-width, and NACHA (National Automated Clearing House Association) formats. When using CSV or fixed-width formats, mappings are set up prior to importing data. These mappings tell the system, where in the incoming file it can locate the information required to populate the database. In the case of NACHA file formatted files, no mapping is required, as the system "knows" the file layout and can process without the mapping step. Importing allow you to:
Electronically bring data into the profile database from media created outside this application. Data imported into a profile becomes a permanent addition to that profile, and is reflected in all payments subsequently created based on that profile.
Electronically bring data into a payment (based on an existing profile) from media created outside this application. Data imported into a payment is used for this submission only, and does not become a permanent addition/change to the database.
The following is a list of some of the payment options and functions that may be available within in this module (as configured by your financial institution):
Payment Options
Direct Deposit and Prearranged Debit
Corporate Cash Concentration and Cash Disbursement
Direct Deposit and Prearranged Debits with Addenda
Corporate Cash Concentration and Cash Disbursement with Addenda
Corporate Trade Payments (CTX) with EPN 820 addenda
State, Federal, and Puerto Rico Taxes
Internet Initiated (WEB)
Telephone Initiated (TEL)
Child Support
Reversals
International Payments (IAT)
Returns and Notifications of Change
Use the options under the ACH Service tab to perform all of the functions associated with this service:
|
Option |
Use to |
|
Summary |
Review a listing of ACH payments currently on the system. The information contained in the list includes information such data as Entry Date, Status, Process Date, Tracking #, Dollar Amounts, etc. |
|
Create Payment |
Create new, and modify existing ACH payments |
|
Approval |
Approve or reject pending ACH payments |
|
Reports |
Access reporting options |
|
Maintenance |
Add new, modify or delete existing ACH payment profiles |
|
Incoming ACH Batch Summary |
Review a listing of ACH transactions received from originators |
PassThru
In addition, the PassThru Utility allows entitled users to pass ACH formatted files created in another application to the financial institution for processing.
Incoming ACH
The system supports the review of ACH items that have been received and posted (Incoming ACH) to the system by your financial institution, and may include (depending on the configuration of the system) live dollar, Return and Notifications of Change (NOC) transactions. Entitled users may create reports, export data to NACHA formatted files, and if the Derived Return option has been assigned to your location, create automatic Returns and/or NOC's.
For detailed information regarding the set up of data, and the creation of payment transfers, click on the following links: